Section Facility Bookings

Facility Booking, Cancellation and Payment Policies for Section Trips:

ACC Section bookings refer to bookings made by Section Trip Leaders. The Section Trips Committee must sanction these trips, list them on the Section’s trips schedule, and they must be open to Section members.

The following policies apply to all ACC facilities except for:
Elizabeth Parker Hut (summer)
Bill Putnam (Fairy Meadow) Hut (winter)
Kokanee Glacier Cabin (winter)

Section Trip Advance Booking Policies:

For most huts, ACC Sections may book 1 year and 30 days in advance of the first day of the booking. The trip leader will stay for free at the hut (to a maximum of two nights).

Section Trip Cancellation Policies:

Bookings of $300 or less: 72 hours from the first night of the booking.
Bookings of $301 or more: 14 days from the first night of the booking.

We will accept minor changes to the booking within the cancellation period (i.e. if one or two participants drop out). If proper notice is not provided for major cancellations, the Section will be charged the amount of the first night's accommodation or 50% of the total booking, whichever is greater.

Refunds will be granted within one day of the booking when travel conditions to the hut are unsafe. Examples of unsafe travel would include high avalanche hazard, bear warnings, extreme cold, etc. Requests for refunds due to inclement weather are not granted.

Payment Policies:

For Bookings of $300 or less: 72 hours from the first night of the booking – this is also the last day to cancel without penalty. This payment will be processed automatically on your credit card at the national office. Alternatively, you may send us a cheque for the balance of the booking prior to the deadline.

For Bookings of $301 or more: Trip Leaders or the Section must provide the ACC with a 20% deposit within two weeks of making the booking. This deposit will be refunded if proper cancellation notice is given. The balance for the booking is due fourteen days in advance of the first day of the trip – this is also the last day to cancel without penalty. This payment will be processed automatically on your credit card at the national office. Alternatively, you may send us a cheque for the balance of the booking prior to the deadline.

The trip leader is responsible for collecting all monies and submitting one payment to the national office within the specified deadlines.

Note: NSF cheque are subject to a $25 administration fee.

Elizabeth Parker Hut Section Summer Booking Policies:

Any one section is allowed a maximum of seven exclusive nights. Of course, trip leaders do not need to book the hut exclusively – they can request space for smaller groups.

Sections must submit their request in writing (preferably by email) to the ACC by September 15 each year. Requests should include the following information:

Specific dates up to one week in length (including first, second and third choices)
Number of people in the party
Bus time requested (including first, second and third choices)
If there are concurrent times requested by Sections, preference will be given to Sections and/or leaders who have not hosted a Section trip to Elizabeth Parker during the previous two summers. For other requests, a lottery will be held. All who request dates at the hut will be contacted by September 18. Members have until September 27 to confirm their booking with us and pay the 20% deposit. If we do not hear from the member who requested nights at the hut by September 27, the spaces will be released.

Elizabeth Parker Hut Section Trip Payment Policies

For Bookings of $300 or less: Trip Leaders or the Section must provide the ACC with a 20% refundable deposit within two weeks of making the booking. This deposit will be refunded if proper cancellation notice is given. Full payment is due 72 hours from the first night of the booking - this is also the last day to cancel without penalty. This payment will be processed automatically on your credit card at the national office. Alternatively, you may send us a cheque for the balance of the booking prior to the deadline.

For Bookings of $301 or more: Trip Leaders or the Section must provide the ACC with a 20% non-refundable deposit within two weeks of making the booking. The balance for the booking is due 30 days in advance of the first day of the trip - this is also the last day to cancel without penalty. This payment will be processed automatically on your credit card at the national office. Alternatively, you may send us a cheque for the balance of the booking prior to the deadline.

Sections (as with all ACC members) may book any empty spaces in the hut on a first come, first serve basis when it becomes available for general booking after the general lottery has been completed.

Bill Putnam (Fairy Meadow) and Kokanee Glacier Cabin Winter Bookings:

Sections are allowed to make advance winter bookings at these two highly sought-after cabins. The deadline for getting your request for a Section trip to Kokanee and Fairy Meadow in the winter is March 1, annually. The ACC is limited to one advance booking at the Kokanee Glacier Cabin per year. We will hold a lottery amongst the Sections (and National Club) that request a week at the cabin. So that each Section has a reasonable chance of winning the week eventually, preference will be given to Section entrants that have NOT won the ski week in the previous two years. There are no limits to the number of Section weeks that can be booked at the Bill Putnam (Fairy Meadow) Hut.

Remember that these advance booking privileges apply to SECTION TRIPS ONLY. The Section Trips Committee must sanction these trips, list them on the Section’s trips schedule, and they must be open to Section members.

If a Section misses the March 1 deadline, or does not win the Kokanee Section lottery, they are welcome to enter the public lottery, and must follow the same rules as everyone else. See the Kokanee Glacier Cabin webpage for more details. The general (public) lottery will take place in the first week of May for the following ski season at Fairy Meadow, and the third week of May for Kokanee.

For more information, or to book a hut for a Section trip, please contact:

Facilities Administration
Alpine Club of Canada
P.O. Box 8040, Canmore, Alberta T1W 2T8

Ph: 403 678 3200, ext. 104
Fax: 403 678 3224